Logout| Dashboard
Interface Help:
User Interface Icons: 
Editing Content:
Print/Export:
Service Alerts
Status of service availability and user responsibility.
Service Status - Service is Open:
Periodically the service will be closed for required updates and maintenance.
Regularly Scheduled Service Updates:
The AAPAR service will be closed for service updates from 8:00am to 5:00pm on the following days:
- Wednesday, July 29.
- Wednesday, August 12.
- Wednesday, August 19.
Access Responsibility: Accepted on 6/25/2019
Sysop Tools
NOTICE!!
Use these tools with caution. Improper use may have detrimental effects on the display and operation of the interface and could corrupt application data.
Set Configurations
Use with Caution! These tools set global configurations.
Improperly modifying any of the settings available through these tools could adversely affect the operation.
Default Variables
Enter variable ID and Fields (pipe Delim)
Base Format: variableID | PipeDelimVariableValues | (last item mode)
Edit with caution these variables effect operation of application!
- Each field represents a pipe delimited section of the variable.
- Special characters and exceptions are not filtered.
- '^, and returns' are restricted and can not be used in editing data.
- Replace '#' characters with [hash] and ' ' with [dblSp] or variable will break
Help Variables
Enter help ID and Fields (pipe Delim)
Base Format: helpID | (helpTopic) | (state~group) public,secure~general,ui,primary | (type) getUrl,getPdf,none | (uri) | (anchor)text | (condition)text | (recommendation)text
Edit Programs Primary
Use with Caution! This tool directly edits active data and could effect operation of the service.
Use the AAPAR_DataDictionary.txt available from the Admin Tools Change Progress downloads to be sure you are properly editing the data.
Edit Primary SED:
Enter Current SED:
Enter New SED:
Edit Programs Primary Line:
Enter A Program SED:
Enter data edit:
- Select A Field to Edit:
1 associated_Code
2 Program
3 Degree
4 Status
5 Career
6 Department_Entity
7 Academic_Unit_Entity
10 Lock
11 Lock_By
12 Lock_Time
Edit Department Details Data
Use with Caution! This tool directly edits active data and could effect operation of the service.
Use the AAPAR_DataDictionary.txt available from the Admin Tools Change Progress downloads to be sure you are properly editing the data.
Edit Department Details Data:
Enter A Department Entity #:
Enter New Dept Name:
Edit Academic Unit Data
Use with Caution! This tool directly edits active data and could effect operation of the service.
Use the AAPAR_DataDictionary.txt available from the Admin Tools Change Progress downloads to be sure you are properly editing the data.
Edit Academic Unit Data:
Enter A Unit Entity #:
Enter New Unit Name:
Edit Programs Associated
Use with Caution! This tool directly edits active data and could effect operation of the service.
Use the AAPAR_DataDictionary.txt available from the Admin Tools Change Progress downloads to be sure you are properly editing the data.
Edit Associated Program Line:
Enter Associated Program SED:
Enter data edit:
- Select A Field to Edit:
1 Program
2 Degree
3 Type
4 Code
Add Associated Program:
Enter Associated Program SED:
Enter New Program Name:
Enter New Program Degree:
Enter New Program Type:
Enter New Linked SED:
Remove Associated Program Line:
Enter Associated Program SED:
Add Special User
This tool adds a user to the UsersInclude data tables.
Once added a user is available to the modify editor tools in the user interface.
Only OEE staff members should be given a "Admin" or "Sysop" role.
OEE Student staff can be given "Admin" role but should never be given the "Sysop" role.
Add Editor To Service:
File Management Tools
This tool is read only and does not effect operation of the service.
Use this tool to export a specific file from the service.
Enter File Path From "/data/" To Download File:
Program Archiving Tool
This tool is effects data based on the program status.
Some program data will be removed from active active program data as a result of running this tool.
Running Archives:
When you run the archives tool a record of the current state of reports is made and saved to the /data/archives directory in a folder titled with the academic year and includes:
- A manifest of all the archived reports.
- A copy of the the stats by unit.
- copy of the program data files.
- a folder for each program title with the SED number of the program which includes the following:
- A copy of the existing report including the current department details (stats, mission, goals, and editors).
- A copy of each PDF linked to the report
Create Archives:
Admin Tools
Add New Program
This tool modifies active data.
This tool creates a new program and all supporting data required. It runs in conjunction with the 'AAPAR New Program Submission' PDF form. New program forms are submitted and then checked for accuracy. Data exported from the new program form is imported and processed to create the new program.
Paste New Program Data Into Field Below:
New Program Data:
Max Characters = 10000. Character Count = 0
Change Progress
This tool is read only and does not effect operation of the service.
These files are reports of active, completed (yearly cycle) or archived changes to the AAPAR web app.
- Active: indicates current cycle items identified for or being implemented on development.
- Completed: indicates current cycle items that have been implemented on production.
- Archived: indicates items previously implemented on production.
- Download A File:
AAPAR_Change_Progress_Active.txt
AAPAR_Change_Progress_Completed_202006.txt
AAPAR_DataDictionary.txt
AAPAR_Change_Archive_201906-202006.txt
- View UI Mockups: Opens in new window.
CPR interface concept
Program Assessment Status
Alternate Outcome Assessment Method
Planning List Select
Data File Export
This tool is read only and does not effect operation of the service.
These data exports are live exports of active table used to suppor service operations.
- Select An Export File:
Academic Unit
Accreditor Details
Programs Primary
Programs Associated
Department Details
Programs Locks
Programs Mapping
Programs Mission
Programs Outcomes
Programs Outcomes Edit
Programs Documents
Programs Planning
Department Users
Programs Users
Users Include
Modify User Tools
These tools change user data in active data tables.
Add Editor To Service:
Faculty and Staff are now able to register for AAPAR by selecting the "Login" tab.
Once registered they will be redirected to their user dashboard. At that point they will be available in the interface.
If a user is not able to register through the UI they may be specially added through a Sysop process.
Modify Editor in Service:
Modifies the current settings for a user in the UsersInclude data table.
Only OEE staff members should be given a "Admin" or "Sysop" role.
OEE Student staff can be given "Admin" role but should never be given the "Sysop" role.
Enter UB IT Name:
Reset Department Editor Role:
Empties selected department editor role so it appears as "none" in the user interface.
Resetting an editor role does not effect users access to AAPAR services.
- Enter Department ID
- Select Editor Role:
Dean/Assoc. Dean
Chair/Director
Administrative Assistant
University Advisory Council (UAC)
Reset Program Assessment Coordinator Role:
Empties the program assessment coordinator editor role so it appears as "none" in the user interface.
Resetting an editor role does not effect the access of users in the role to AAPAR services.
-Enter Program SED:
User Report Tools
This tool is read only and does not effect operation of the service.
Use these tools to get user assignments in the service: email listing of users by editor role; assignment report lists each assignment a user has in the service.
Email listing is deduped within each editing role (users listed in more than one position for the same editing role will only get one email per editing role).
Select the option to 'Dedupe users in order of editor assignment' to dedupe accross all editor roles from Dean down to PC
Choose What Roles to Load
Load Dean/Associate Dean
Load Chair/Director
Load Assistants
Load University Assessment Council
Load Program Assessment Coordinators
Choose How To Return Data
Dedupe users in order of editor assignment
View Inline (email listing only)
Export Text File (email listing and assignment report)
Overview Statistic Reports
These tools are read only and do not effect operation of the service.
These tools can be run at the department and program level for individual reports or they can be run here to pull larger more comprehensive reports.
General Statistics:
Statistics By Unit:
Program Status Reports
These reports are read only and do not effect operation of the service.
Program Locks Report.
This report lists active locks by time period. Program reports can only have one active lock state.
Choose Report Option
Current Locks: reports currently locked for editing.
Locked Today: reports locked in the last 24 hours
Complete Locks: locks set on all reports.
Export as Text File
Program Edits Report.
This report lists the last edit for a program by time period.
Choose Report Option
Current Locks: reports currently locked for editing.
Locked Today: reports locked in the last 24 hours
Complete Locks: locks set on all reports.
Export as Text File
Inactive and Duplicate Report.
This report lists programs reports that have empty or duplicate outcomes.
Choose Report Option
Duplicate Outcomes
One Empty Outcome
Two Empty Outcomes
Three Empty Outcomes
Four or More Empty Outcomes
Six or More Empty Outcomes
No Empty Outcomes
Include All Options
Export as Text File
Program Search
Program Listing
Options for Display
Show Raw Data
Enter UB IT Name:
Enter SED Number:
Enter Major Code:
Enter Major Name:
Enter Unit Name:
Unit Access List
Units, departments, and programs you have access to.
Rod & Stick
Departments:
Instrument Program
Measurement Program
Percussion Program
The Mean School
Departments:
Average Measures